The right way to Create a Customized Navigation Pane in Outlook

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Outlook’s navigation pane permits you to navigate to totally different folders, mailboxes, and teams. Nonetheless, it contains folders you would possibly by no means entry however can’t cover. Right here’s the best way to create a customized navigation pane that reveals simply what you want.

In the event you solely ever use Inbox, Despatched Gadgets, Deleted Gadgets, and Archive, this information in all probability isn’t for you. Simply add these folders to your Favorites (which you’ll be able to discover ways to do in our information to the Navigation pane) and also you’re good to go. However should you’ve obtained a number of folders, entry to numerous shared mailboxes, otherwise you’re a member of a number of Workplace 365 teams, you would possibly discover the Navigation pane a bit overwhelming and untidy. Including all the folders you wish to Favorites simply gained’t reduce it, as there are too many to maintain organized.

As a substitute, you may create your personal customized navigation pane that incorporates simply what you need, and nothing else. To do that, click on on the “Shortcuts” icon on the backside of the Navigation pane.

It will open up the clean Shortcuts pane.

So as to add a shortcut to the pane, right-click the “Shortcuts” title (right-clicking wherever else within the pane gained’t do something) and choose “New Shortcut.”

The “Add to Folder Pane” panel will open, which reveals your entire out there mailboxes. Choose a folder you wish to add to the Shortcuts pane after which click on “OK” (or double click on the folder).

It will add the folder to the Shortcuts pane. You may add as many folders from any mailboxes you’ve obtained entry to as you need.

This isn’t as neat because it might be, so we’re going so as to add a brand new shortcut group and transfer a few of the folders round. First, right-click the “Shortcuts” header once more after which choose “New Shortcut Group.”

This creates a brand new textual content field which you’ll be able to rename to something you need.

Give your group a reputation—we’ve gone with “Work”—after which hit Enter. Now you may both right-click your new group identify and add new shortcuts, or drag and drop shortcuts you’ve already added. We’ve dragged and dropped three of the shortcuts we added earlier.

You may as well right-click a shortcut and use the “Transfer Up” and “Transfer Down” choices.

You might need seen which you could’t add shortcuts to Workplace 365 teams within the “Add to Folder Pane” panel. Nonetheless, you may add shortcuts to Home windows folders. Open Home windows Explorer, discover the folder you need, after which drag it onto the “Shortcuts” header (or into a gaggle header you’ve created).

A “Hyperlink” tooltip will pop up whenever you’re hovering over the group header, at which level you may drop the folder shortcut into the group.

You may as well drag and drop shortcuts to information into the Shortcuts pane, making this a superb option to group your entire work into one pane.

You may’t add URLs immediately from a browser, however you may create a shortcut to a URL in a folder after which drag that in identical to a file. If you click on on the shortcut it’ll open up in your default browser, identical to another hyperlink. Which means that should you’ve obtained an internet URL for an Workplace 365 group, you may nonetheless add it to the Shortcuts pane.

When you’ve obtained your Shortcut pane arrange the way in which you need it, you should utilize it as a substitute of the default Navigation pane. Outlook will open with whichever pane you had open whenever you shut Outlook down, so that you by no means have to return to the Navigation pane until you wish to.

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